Privacy Policy

Privacy Policy

Last Updated: 6 May 2026

1. Introduction

This Privacy Policy describes how FilingsBaba Kconsulting Private Limited ("FilingsBaba", "we", "us", "our") collects, uses, stores, shares, and protects your information when you visit www.filingsbaba.com (the "Website") or avail our Services.

We comply with the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and the Digital Personal Data Protection Act, 2023.

By using the Website or our Services, you consent to this Policy. This Policy works together with our Terms and Conditions, Client Data Confidentiality Statement, "We Won't Sell Your Data" Statement, Refund Policy, and Legal Disclaimer.

2. Information We Collect

Information you provide directly:

  • Identification: name, date of birth, PAN, Aadhaar, passport, photographs, signatures
  • Contact: address, email, phone, WhatsApp number
  • Financial: bank details, income, tax records, GST returns
  • Business: company details, MOA/AOA, shareholding, IP details
  • Engagement-specific documents and communications

Information collected automatically:

  • Device and browser information, IP address
  • Pages visited, time spent, click patterns
  • Approximate location (city/region level only)

Information from third parties:

  • Government portals (MCA, GSTN, IP India) when verifying records
  • Authorised representatives acting on your behalf
  • Payment gateways for transaction verification

We collect Sensitive Personal Data (financial, KYC, biometric data for digital signatures) only with your explicit consent and only where necessary for the Services.

3. How We Use Your Information

We use your information to:

(a) Provide the Services you have engaged us for, including drafting and submitting documents and liaising with authorities;

(b) Verify identity and conduct KYC checks;

(c) Process payments, issue invoices, and handle refunds;

(d) Communicate with you regarding engagements, queries, deadlines, and reminders;

(e) Send marketing communications, where you have consented;

(f) Comply with statutory record-retention, anti-money laundering, and reporting obligations;

(g) Respond to legal requests, court orders, and regulatory directions;

(h) Improve the Website through analytics and detect security threats and fraud.

Legal bases for processing: your consent, performance of contract, legal obligations, legitimate interests (such as security and fraud prevention), and protection of vital or public interests.

4. How We Share Your Information

We share your information only as follows:

(a) Government authorities — MCA, GSTN, Income Tax, IP India, RBI, SEBI, IRDAI, DPIIT, FSSAI, RERA, and other regulators, as required for your engagement;

(b) Empanelled professionals — chartered accountants, company secretaries, advocates, and valuers, all bound by confidentiality;

(c) Service providers — cloud hosting, email, document management, payment gateways, and analytics tools, under data processing agreements;

(d) As required by law — court orders, regulatory notices, anti-money laundering reports;

(e) With your explicit consent — to any other third party you nominate;

(f) In a business transfer — in case of merger, acquisition, or restructuring, with successor bound by equivalent privacy obligations.

We do not sell, rent, or trade your personal data to anyone. See our separate "We Won't Sell Your Data" Statement.

5. International Transfers

Your data is generally stored in India. Limited transfers outside India may occur where IT service providers operate abroad or your engagement involves foreign jurisdictions. Such transfers comply with the IT Act, SPDI Rules, and DPDP Act, with equivalent confidentiality safeguards.

6. Data Retention

We retain data only as long as necessary for the Services and statutory compliance:

  • Tax filings: minimum 8 years (Income-tax Act)
  • GST records: minimum 6 years (CGST Act)
  • Companies Act records: 8 years from end of financial year
  • KYC documents: minimum 5 years (PMLA)
  • Engagement correspondence: 5 years
  • Marketing data: until consent withdrawal

After expiry, data is securely deleted, anonymised, or destroyed.

7. Your Rights

Under applicable Indian law, you have the right to:

(a) Access the personal data we hold about you;

(b) Correct inaccurate or incomplete data;

(c) Erase your data, subject to statutory retention obligations;

(d) Withdraw consent at any time;

(e) Port your data in a structured format, where feasible;

(f) Object to direct marketing;

(g) Nominate another individual to exercise your rights in case of death or incapacity (under DPDP Act);

(h) Lodge a grievance with our Grievance Officer or competent authorities.

To exercise any right, write to contact@filingsbaba.com with proof of identity. We respond to verified requests within 30 days.

8. Data Security

We implement reasonable security practices in line with the SPDI Rules:

  • SSL/TLS encryption for data transmission
  • Secure servers with firewalls, access controls, and password protection
  • Confidentiality agreements with employees and contractors
  • Regular security training and audits
  • Secure disposal of physical and digital records

While we use industry-standard safeguards, no system can guarantee absolute security. Notify us immediately of any suspected unauthorised access at contact@filingsbaba.com.

9. Cookies and Tracking

The Website uses cookies for essential functionality, analytics (via privacy-respecting tools like Google Analytics), and remembering preferences. We do not use third-party advertising or retargeting cookies.

You can manage cookies through the consent banner on first visit or your browser settings. Disabling cookies may affect Website functionality.

10. Marketing Communications

Transactional communications (engagement updates, deadlines, payment confirmations) are sent regardless of preferences. Marketing communications are sent only with your consent.

You may opt out of marketing at any time by clicking "unsubscribe" in any email, replying "STOP" to SMS/WhatsApp, or writing to contact@filingsbaba.com. Opt-outs are processed within 3 working days.

11. Children's Privacy

The Website and Services are intended for users 18 years or older. We do not knowingly collect data from minors. Parents or guardians who believe a child's data has been collected may contact us for prompt deletion.

12. Data Breach Notification

In the event of a personal data breach likely to result in significant harm, we shall notify affected users within 72 hours, report to CERT-In and the Data Protection Board as required, and take corrective measures.

13. Grievance Officer

For privacy concerns, contact our Grievance Officer:

Grievance Officer FilingsBaba Kconsulting Private Limited U-110, Shakarpur, East Delhi, Delhi – 110092, India Email: contact@filingsbaba.com Phone: +91-9958592769

Grievances are acknowledged within 24 hours and resolved within 15 days.

14. Changes to This Policy

We may update this Policy to reflect legal or operational changes. The "Last Updated" date indicates the latest revision. Material changes will be notified by email or a prominent Website notice. Continued use after changes constitutes acceptance.

15. Governing Law

This Policy is governed by the laws of India. Courts at Delhi shall have exclusive jurisdiction, subject to the dispute resolution clause in our Terms and Conditions.

16. Contact Us

For any questions about this Privacy Policy or your data rights:

FilingsBaba Kconsulting Private Limited Registered Office: U-110, Shakarpur, East Delhi, Delhi – 110092, India Email: contact@filingsbaba.com Phone: +91-9958592769 | +91-7428099981 Website: www.filingsbaba.com

© 2026 FilingsBaba Kconsulting Private Limited. All rights reserved.